Why You Should Go Paperless

Paper. I wouldn’t say I love it, I wouldn’t say I hate it. Paper definitely has it’s place. Who doesn’t like to cozy up by a warm fireplace reading the newspaper or a fine book. Paper can also be a good thing in the business place…to a point.

The problem is that in many businesses, paper is overused.  These days, much of the information we use daily is electronic or can be made to be electronic. Electronic data can have many benefits over paper including

  • Savings on paper
  • Savings on ink
  • Instant delivery across thousands of miles to multiple people in seconds (Email)
  • Instant access and organization
  • Space savings
  • Easy to backup and store

If you are a paper person, you might be quite organized and able to find what you are looking for immediately, but you may also be someone that constantly is searching under piles of paper… for that note you jotted down or that report that you needed right away.

When people talk about the disadvantages of electronic data, invariably I hear the following:

“I like having that paper backup”

But if you really think about it, how safe is that paper backup? Only as safe as the coffee that gets spilled on it, the important document that inadvertently gets thrown away, or the fire, flood or theft that could happen at anytime. If you really think about it, paper is not a very safe way to keep data at all. Let’s face it… It’s made of paper!

Now consider the electronic paperless office. Most data electronic. Instantly accessible from your computer, tablet, even your cell phone. Instantly transmittable to someone else. A significant savings on paper and ink. In effect, all your information wherever you need it. And…if you need a paper copy then you just print it!

Another common argument against paper is the idea of changing existing paper into an electronic document. This is where Intelligent Solutions comes in. Remember we are not just a computer or I.T. company. We specialize in making your life easier. We have developed low cost solutions. that will save you time and money. We are pros at creating the electronic office. We understand your caution and nervousness but we also can see the absolute delight you have successfully converted part or all of your business from paper to electronic data. And not to worry about losing the data because Intelligent Solutions  always sets you up with multiple backups for your data. Redundancy. That is the key word. With redundancy you have no worries about ever losing your data which if you really think about it is a lot more than you can say about that one copy of paper.

Get to your data faster and from anywhere painlessly. We can show you how. It’s easy and believe it or not, it does not take that much time to setup and you will reap the benefits in savings of paper, ink, time and storage.

 

This entry was posted in Efficiency. Bookmark the permalink.